Office Admin & Legal - Ottawa

MaxSys is currently looking for an Administrative Assistant, Intermediate for our Federal Client.
Qualifications:
 
Education:
• Secondary school diploma is required
Experience:
• Composing correspondence
• Preparing reports and replies to requests for information
• Planning, administering and tracking projects
• Developing and implementing procedures, processes and policies
• Inputting and updating changes to meeting and appointment schedules
• Arranging for telephones, email accounts and furniture for new personnel
• Answering queries from the general public
• Using electronic reference tools for the purposes of researching and resolving client inquiries
• Capturing information using an electronic tracking system
Duties, but not limited to:
• Front Desk – Greeting candidates and verifying their proofs (education, citizenship and taking their references)
• Preparing schedules for interviews
• Monitoring generic in-box for interview invitations (responding if required)
• Preparing (photocopying) interview packages for candidates and managers
• Preparing envelops for candidates with required files for completion of process
• Paper Filing
• Electronic filing
Language: Bilingual – Intermediate
Security Clearance: Enhanced Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
 

Position Type Contract
Application Deadline June 28, 2019
Experience Required N/A
Job Duration Temporary
Education Required N/A