Office Admin & Legal - Vancouver

MaxSys is currently looking for an Administrative Assistant, Junior for our Federal Client.
Qualifications:
 
Education:
 
• Secondary school diploma is required
 
Experience:
 
• Significant or recent  experience (6 months within the last 3 years) working with RDIMS
• Previous experience (at least 6 months) working with Microsoft Office Suite
• Previous experience (at least 6 months) with email application, e.g. GroupWise, Outlook, etc.
 
Duties:
 
• Prioritizes and coordinates the daily activities of the Director, including meetings and travel, and organizes all required inputs, documents and logistical arrangements for him/her.
• Acts as contact for the Director, both internally and externally, to control enquiries and responses to a wide range of complex operational issues, activities and requirements.
• Develops, establishes and recommends administrative procedures, systems and guidelines to control and coordinate the flow of information into and out of the Director’s office, and tracks and follows up on the status of correspondence, including project files, documents and briefings.
• Interprets and assesses internal/external requests for services, consults with senior managers and staff to discuss and confirm requirements, identifies and resolves issues, acquires services through internal/external providers, monitors activities and maintains records.
• Initiates, composes and drafts correspondence on behalf of the Director and self on a range of topics to internal and external stakeholders.
• Coordinates and facilitates management and other meetings and meetings on behalf of the Director
Language: English
Security Clearance: Enhanced Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
 
MAX112

Position Type Contract
Application Deadline January 31, 2019
Experience Required 6-12 months
Job Duration Temporary
Education Required N/A