Office Admin & Legal - Ottawa

MaxSys is currently looking for an Administrative Services, Intermediate for our Federal Client.
Qualifications:
 
Education:
• Secondary school diploma is required
Experience:
• Must clearly demonstrate 2 years’ experience within the past 5 years in composing correspondences that would sent to individuals outside of the organization.
• Must clearly demonstrate 2 years’ experience within the past 5 years in working in an office environment.
• Must clearly demonstrate 2 years’ experience within the past 5 years in working with Microsoft office products
• Must clearly demonstrate 2 years’ experience within the past 5 years inputting and maintaining electronic databases.
• Must clearly demonstrate 2 years’ experience within the past 5 years in planning of administrative tasks.
Duties:
• Implements and maintains administrative processes in use in the manager’s office. Complies with applicable processes for various transactions. Provides information on administrative procedures and requirements in consultation with functional specialists.
• Organizes, arranges and provides logistics and administrative support for travel, meetings and other events. Maintains the manager’s agenda further to instructions; and prepares requests for travel, accommodations and advances,
• Provides central coordination (reception and distribution) and liaison for communications to and from the manager’s office, including correspondence, files, reports and general enquiries; follows up on issues and action items, coordinates requests for services, reviews documents for compliance, appropriateness of signature and timelines; and prepares routine correspondence. 
• Codes, verifies and tracks expenditures, ensures accuracy of data and adjusts budget information; tracks and corrects errors; processes and reconciles transactions including travel claims and purchases of goods and services; produces monthly expenditure reports for the manager.
• Maintains tracking, filing, databases, and reference systems for the organization, including receipt, tracking, filing, bring forwards and follow ups for all documentation and correspondence.
• Inputs and compiles data in a variety of systems for reporting purposes. Searches for requested information, compiles references and background material, produces and proofreads documents for compliance with templates and preferred practices.
• Provides general office support functions including: word and data processing, files maintenance, filing, mail, reception, processing claims, ordering supplies, coordinating equipment repairs, and drafting of correspondences.
Language: Bilingual – Intermediate
Security Clearance: Enhanced Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
MAX123
 

Position Type Contract
Application Deadline March 2, 2018
Experience Required 2 years
Job Duration Temporary
Education Required N/A