Office Admin & Legal - Ottawa

MaxSys is currently looking for an Administrative Services, Senior for our Federal Client.
Qualifications:
 
Education:
• Secondary school diploma is required
Experience:
• Minimum 3 years’ experience within the past 6 years using MS Office Suite, including Microsoft Outlook, Microsoft Word and Microsoft Excel.
• Minimum of 3 years’ experience within the past 6 years using correspondence tracking software.
• Minimum 3 years’ experience within the past 6 years making travel arrangements, both domestic and international, and filing travel claims.
• Minimum 2 years’ experience within the past 6 years providing administrative support such as monitoring email, calendar , filling & photocopying.
Duties:
The work to be performed will be related but not limited to:
• Tracking documents such as ministerial letters, using webcims and SharePoint
• Routing correspondence and maintaining a bring forward system
• Draft and/or edit documents using common word processing, spreadsheets, presentation (i.e. Word, Excel and PowerPoint)
• Scans documents and sends emails accordingly
• Makes photocopies
• Maintains hard copies and electronic filing system for the Division
• Completes hospitality authority forms and hospitality claims
• Book boardrooms for meetings and special events
• Organizes meetings on behalf of the Chiefs and their sections
• Prepares background material for meetings
• Booking domestic travel arrangements and travel claims.
Language: Bilingual – Fluent
Security Clearance: Secret Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
MAX123
 

Position Type Contract
Application Deadline June 29, 2018
Experience Required 3 years
Job Duration Temporary
Education Required N/A