Office Admin & Legal - Ottawa

MaxSys is currently looking for a Procurement, Senior for our Federal Client.

MANDATORY CRITERIA
Education:
A certificate, diploma or degree in administration (business, office, public, etc.), financial management, business or a related field from a recognized post-secondary institution is required.
Experience:
A minimum of three (3) years of experience using document management software (including Microsoft Word; Microsoft Excel; Microsoft PowerPoint; and Microsoft Outlook) is required.
A minimum of three (3) years of experience liaising with specialists in various areas (e.g. among various branches of an organisation, between organisations, with external parties such as consultants or stakehoders, etc) to resolve issues is required.
A minimum of three (3) years of experience composing correspondence is required.
A minimum of three (3) years of experience providing services to clients is required.
A minimum of three (3) years of experience preparing reports is required.
A minimum of three (3) years of experience capturing information using an electronic tracking system is required.
 

 
DUTIES
• Inputting, processing and updating data
• Routing correspondence and maintaining bring-forward (BF) systems
• Managing daily office operations and coordinating the agenda
• Organizing meetings, teleconferences and/or events, and preparing background materials
• Answering the telephone, operating telephone switchboard systems and taking messages
• Performing document and file management functions, including e?filing
• Photocopying, faxing and scanning documents
• Preparing correspondence, reports, statements and other material
• Scheduling and organizing national and international travel arrangements
The incumbent must have the physical ability to support file management functions in different rooms (located in the same building), and must be able to photocopy and scan documents and deliver them to different branches (located in the same building).

Position Type Contract
Application Deadline April 30, 2019
Experience Required 1 year
Job Duration 6 months
Education Required N/A