Office Admin & Legal - Ottawa

MaxSys is currently looking for Executive Assistant Candidates for our federal clients.
 *Must hold a valid security clearance (Reliability, Secret or Top Secret).
 *Must have previous government experience.
The Executive Assistant provides administrative support to senior level staff and will work with CCM Mercury, RDIMS or another electronic correspondence tracking system, as well as standard office equipment and software (Windows XP, Word, Excel, Access, etc.). Familiarity with office management practices, relevant Department or Agency administrative practices, policies and directives as well as excellent writing, analytical, organizational and communication skills are required. The Executive Assistant will have the ability to prioritize his/her workload, as there may be multiple projects or assignments with conflicting deadlines and ongoing responsibilities.
Major Duties may include, but not limited to:
• Inputting data, processing and updating, routing correspondence and maintaining bring-forward (BF) systems
• Managing daily office operations and coordinating agendas
• Organizing meetings, teleconferences and events
• Preparing background materials
• Answering the telephone, operating telephone switching systems and taking messages
• Performing document and file management functions, including e-filing
• Photocopying, faxing and scanning documents
• Preparing correspondence, reports, statements and other material
• Scheduling and organizing national and international travel arrangements
• Assembling and disseminating correspondence and briefing materials for senior management
If you meet all the above requirements, please send your resume today to Katherine Spallin at:
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*

Position Type Contract
Application Deadline June 30, 2019
Experience Required 3 years
Job Duration Temporary
Education Required N/A