Professional Consulting - Ottawa

MaxSys is currently seeking an advanced Executive Assistant for its federal client!
Classification: Executive Assistant, Advanced
Clearance: Enhanced Reliability
Duration: Contract
Language: Bilingual, Fluent
Location: Ottawa
? Secondary school diploma or an acceptable combination of education, training and experience
? Minimum 5 years as an Executive Assistant
? Minimum 5 years working in an administrative office environment.
? Minimum 5 years using a personal computer and working with Microsoft applications including Outlook, Word and Excel
? Minimum 2 years communicating and liaising with all levels of employees
? Minimum 2 years working with electronic file systems
Typical duties include…
? Managing calendars for senior staff and managers
? Preparing background materials
? Organizing meetings and teleconferences
? Maintaining a system for routing and tracking critical, confidential paper and electronic correspondence and ministerial requests
? Maintaining an electronic and hard copy filing system
? Communicating and liaising with employees
? Coordinating and providing editorial assistance
? Processing travel claims and invoices
? Order office supplies
? Proofreading and editing materials to ensure quality of language, proper format, accuracy of content, senior staff’s preferences are reflected, etc.
? Ensuring proper attention is given to the wider government issues and their relationship to departmental issues and events
? Tracking issues or projects referred by senior staff
? Routing and tracking items for review or signature, to and from the office
? Creating and presenting a variety of weekly and monthly reports
? Preparing reports and documentation, and recording meeting minutes
? Composing, editing and verifying a wide range of materials to reflect senior staff’s preferences and the awareness of audience reaction
If you meet all the above requirements, please send your resume today to Clara Whittaker at: 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*

Position Type Contract
Application Deadline September 29, 2017
Experience Required 5+ years
Job Duration Temporary
Education Required High School