Office Admin & Legal - Ottawa

MaxSys is currently looking for an Executive Assistant, Advanced for our Federal Client.
Qualifications:
 
Education:
• Secondary school diploma is required
Experience:
• Minimum of five years of experience as an Executive Assistant.
• One year in the Federal Government in a DG or ADM Office
• Experience with CCM Mercury or TRECS
• Experience managing a DG/ADM agenda such as scheduling meetings and preparing meeting documents
• Experience coordinating logistics of meetings such as booking boardrooms and teleconferences/videoconferences in a DG/ADM Office
• Experience in maintaining a tracking system, monitoring progress and following up on outstanding items in a DG/ADM Office
Duties, but not limited to:
• Managing day-to-day office operations and calendar for the director general (DG), who is a Branch Head
• Organizing calendar, setting up meetings and teleconferences
• Assembling and disseminating correspondence and briefing materials for DG
• Answering the telephone and taking messages
• Routing correspondence and maintaining bring-forward (BF) systems
• Performing document and file management functions, including e-filing
• Photocopying, printing and scanning documents
• Scheduling and organizing travel arrangements (occasional)
Language: Bilingual – Intermediate
Security Clearance: Secret Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
 

Position Type Contract
Application Deadline May 24, 2019
Experience Required 5+ years
Job Duration Temporary
Education Required N/A