Office Admin & Legal - Ottawa

MaxSys is currently looking for an Executive Assistant, Advanced for our Federal Client.
Qualifications:
 
Education:
• Secondary school diploma is required
Experience:
• Experience reviewing correspondence
• Experience using correspondence routing system (ie MECS)
• Experience working in a Director’s office,
• Experience with Office suite (PowerPoint, Word, Outlook)
• 5 years’ experience as Executive Assistant
Duties:
• Reviewing correspondence for the director
• Uploading correspondence in the Ministerial Executive Correspondence system (MECS) for approval and routing purposes
• Maintaining Bureau tracker and liaise with DGO for horizontal files
• Preparation of  event form and travel request, reviewing travel request and processing with approval
• Monitoring the Director’s email and agendas
• Organizing meetings and teleconferences,
• Monitoring P2P for any invoices and contracts requiring the Director’s approval
• Planning meetings, making hotel and travel reservations.
• Preparing reports, background documentation and recording meeting minutes
• Answering the telephone
• Photocopying, faxing and scanning documentation
Language: Bilingual – Intermediate
Security Clearance: Secret Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
MAX123
 

Position Type Contract
Application Deadline March 2, 2018
Experience Required 5+ years
Job Duration Temporary
Education Required N/A