MaxSys is currently looking for an Executive Assistant, Intermediate for our Federal Client.
Secondary school diploma is required
Minimum of 5 years experience in organizing and coordinating the activities of an executive office, including managing a calendar, logistical arrangements for meetings, controlling the flow of documents, monitoring deadlines and ensuring follow-through on taskings, as well as dealing with senior officials.
Minimum of 5 years experience in performing and coordinating a full range of administrative duties, based on a knowledge of federal government policies, relating to the financial and human resources requirements of a directorate.
Minimum of 5 years experience in coordinating travel arrangements and preparing travel claims.
Experience in dealing with senior officials.
Duties required will be that of an administrative assistant, which include, but are not limited to:
Coordinate travel arrangements and prepare travel authority and advance forms using ClaimsX for staff as required.
Track, review, prioritize and coordinate incoming and outgoing correspondence, particularly as it relates to product approvals, briefing notes and file updates.
Prepare meeting binders and coordinate the logistics for meetings.
Effectively manage a DG-level calendar in liaising with the ADMO, direct reports, account managers, other employees and administrative assistants.
Support financial tasks such as event hospitality requests, overtime requests and travel claims. Have experience working with DRMIS.
Coordinate and prepare leave schedules (holiday leave calendars/staff movement).
Assist in the maintenance of the budget for a DG-level office.
Organize meetings, teleconferences and events.
Assemble and disseminate correspondence and briefing materials for senior management
Security Clearance: Enhanced Level
If you meet all the above requirements, please send your resume today to Katherine Spallin at:
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
|Application Deadline||February 28, 2019|
|Experience Required||5+ years|