Office Admin & Legal - Ottawa

MaxSys is currently looking for an Executive Assistant, Intermediate for our Federal Client.
• Secondary school diploma is required
• Minimum of 5 years’ experience in organizing and coordinating the activities of an executive office, including managing a calendar, logistical arrangements for meetings, controlling the flow of documents, monitoring deadlines and ensuring follow-through on taskings, as well as dealing with senior officials.
• Minimum of 5 years’ experience in performing and coordinating a full range of administrative duties, based on a knowledge of federal government policies, relating to the financial and human resources requirements of a directorate.
• Minimum of 5 years’ experience in coordinating travel arrangements and preparing travel claims.
• Experience in dealing with senior officials.
Duties required will be that of an administrative assistant, which include, but are not limited to:
• Coordinate travel arrangements and prepare travel authority and advance forms using ClaimsX for staff as required.
• Track, review, prioritize and coordinate incoming and outgoing correspondence, particularly as it relates to product approvals, briefing notes and file updates.
• Prepare meeting binders and coordinate the logistics for meetings.
• Effectively manage a DG-level calendar in liaising with the ADMO, direct reports, account managers, other employees and administrative assistants.
• Support financial tasks such as event hospitality requests, overtime requests and travel claims. Have experience working with DRMIS.
• Coordinate and prepare leave schedules (holiday leave calendars/staff movement).
• Assist in the maintenance of the budget for a DG-level office.
• Organize meetings, teleconferences and events.
Assemble and disseminate correspondence and briefing materials for senior management
Language: English
Security Clearance: Enhanced Level
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*


Position Type Contract
Application Deadline February 28, 2019
Experience Required 5+ years
Job Duration Temporary
Education Required N/A