Office Admin & Legal - Ottawa

MaxSys is currently looking for an Intermediate Executive Assistant for our Federal Client.
 
Qualifications:
 
Education:

Experience:
 
1. Must clearly demonstrate 1 year experience within the past 5 years providing administrative and financial assistance to an executive level manager.
2. Must clearly demonstrate 1 year experience within the past 5 years utilizing document tracking and repository software.
3. Must clearly demonstrate• 1 year experience within the past 5 years managing the schedule of an executive level manager.

Duties:
 
• Managing calendars for senior staff and managers.
• preparing background materials
• Organizing meetings and teleconferences
•  Maintaining a system for routing and tracking critical, confidential paper and electronic correspondence and ministerial requests (CCM)
• Maintaining an electronic and hard copy filing system
• Assisting in communications
• Coordinating and providing editorial assistance
• 111 Composing memos and correspondence
• Assembling and disseminating correspondence and briefing materials
• Processing travel claims and invoices

Language: Bilingual – Intermediate (Asset)
Security Clearance: Secret Level
 
If you meet all the above requirements, please send your resume today to Andrew Valencia at: 
 
a.valencia@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
 
MAX123

Position Type Contract
Application Deadline November 21, 2018
Experience Required 1 year
Job Duration Temporary
Education Required N/A