Office Admin & Legal - Ottawa

MaxSys is currently looking for a Legal Clerk, Intermediate for our Federal Client.
This position is an exceptional opportunity to become a member of the Legal team, where you will be responsible for providing administrative support to multiple lawyers.  We are looking for legal assistants who are aligned with our entrepreneurial spirit, who care and see the value of their work, and who share our drive for delivering high caliber client service.
How You Will Be Contributing
• Provides general administrative support within the Legal Services Division as needed.
• Manages the secure filing systems and electronic databases.
• Coordinates the internal and external flow of correspondence.
• Administers the internal process for payment of legal agents’ invoices.
• Assists in the preparation of various legal documents (e.g., deeds, mortgages, releases, litigation, reports, etc., including litigation reports) for internal and external stakeholders.
• Administers the process of execution of legal documents for the Corporation.
• Review and proofread outgoing documents and correspondence, verifying text for accuracy and syntax.
• Conducts directed general, legal searches (e.g., title and corporate searches).
• Conducts the registration of title documents under the supervision of solicitors.
• Assists with the administration of the internal legislative monitoring process.
• Monitors and tracks the life cycle of federal legislation that has housing implications.
• Acts as the IT representative for the Legal Services Division.
• Other duties as assigned.
What We Are Looking For
• Post-secondary education in a related discipline with a minimum of 2 years of relevant work experience preferably in a legal or professional serves environment; or equivalent qualifications obtained through at least 5 years of success in related positions.
• Advanced expertise and/or experience in supporting a corporate law practise would be an asset.
• Demonstrated experience working in a legal office would be considered an asset.
• Bilingualism would be considered an asset.
• Strong customer service focus.
• Ability to organize multitasks, prioritize, and work under pressure.
• Ability to produce high quality and quantity of work under tight timelines.
• Excellent analytic, interpersonal and communication skills (written and spoken).
• Advanced proficiency with Microsoft Office programs.
Language: English
Security Clearance: Enhanced Level
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*

Position Type Contract
Application Deadline February 28, 2019
Experience Required 2 years
Job Duration Temporary
Education Required N/A