Professional Consulting - Ottawa

MaxSys is currently looking for a Program Admin, Senior for our Federal Client.
Qualifications:
 
Education:
 
• Secondary school diploma is required
 
Experience:
 
• Must clearly demonstrate 5 years of experience in performing a full range of administrative duties relating to logistical arrangements for meetings and conferences. This would include: Assisting in managing all phases of program delivery including registration, staff, contractors and participant coordination, setup, logistical assistance during programs, evaluations and wrap?up of program activities.
• Must clearly demonstrate 2 years of experience within the past 5 years in coordinating and preparing training materials for courses in both official languages.
• Must clearly demonstrate the ability to initiate and maintain contacts with representatives of other departments, industry, public sector organisations or associations
• Must have a certificate, diploma or degree related to communications or event management.
• Must clearly demonstrate 1 year of work experience in a training environment within the past 2 years.
 
Duties:
 
• Help plan and coordinate various training activities including staffing.
• Collect and analyze trends and developments with data from course evaluation forms and make recommendations for improvements.
• Monitor program activities against training directives and regulations to ensure compliance.
• Manage tracking tools for coordination of program activities. 
• Prepare and facilitate contract paperwork to ensure appropriate contractor support for DPALC programs.
• Manage and monitor the budget relating to contractors.
 
Abilities:
 
• Ability to create and maintain a tracking system for files and correspondence.
• Ability to track and control correspondence and project assignments.
• Ability to effectively manage conflicting priorities and deadlines.
• Ability to carry out analysis, compile and identify various sources of information.
• Ability to communicate effectively both orally and in writing.
• Ability to analyze workflow and provide options and recommendations for improvements to senior management.
• Must be familiar with military doctrine and lessons learned.
• Ability to review and update course material.
 
References:
 
A minimum of two references is mandatory. The references must be attached to the resume and be recent within the past two years. References must be work related such as current or previous supervisors, managers, etc. Provide the contact information of your references.

Language: Bilingual – Intermediate (Asset)
Security Clearance: Enhanced Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
 

Position Type Contract
Application Deadline February 28, 2019
Experience Required 5+ years
Job Duration Temporary
Education Required N/A