Office Admin & Legal - Ottawa

MaxSys is currently looking for an Auditor, Senior for our Federal Client.

Duties include providing full administrative support and performing the full range of secretarial duties for a specific management position.

DUTIES
Typical duties may include:
• Providing guidance and training to support staff, including other secretaries
• Taking general, not verbatim, minutes at meetings
• Providing editorial and quality assurance service for outgoing correspondence
• Preparing reports, summaries, evaluations and recommendations
• Making travel reservations, developing itineraries and preparing travel expense claims
• Coordinating meetings, conferences, workshops and seminars; and arranging for facilities, equipment and services
• Tracking correspondence or requests for information or both
• Reading incoming correspondence and flagging items of importance or preparing summaries
• Relaying instructions between supervisors and subordinates
• Searching for, extracting, collating and summarizing data
• Composing and signing replies to general inquiries and drafting more difficult correspondence for signature

Minimum Mandatory Qualifications:
Education:
• Secondary school diploma or an acceptable combination of education, training and experience

Experience:
1. Must clearly demonstrate 1 years’ experience within the past 5 years using Outlook.
2. Must clearly demonstrate 1 years’ experience within the past 5 years working in a Call Centre.
 
DUTIES OF THE RESOURCE:
– Answering phone calls in French or English
– Checking Voicemails regularly
– Book conference rooms
– Answering emails
– Able to multitask
– Post information in various conference rooms
– Verify conference rooms for cleanliness and functioning equipment

Language: Bilingual
Security Clearance: Enhanced Level
 
If you meet all the above requirements, please send your resume today to Cassandre Louis at:c.louis@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*

MAX123
 

Position Type Contract
Application Deadline February 23, 2018
Experience Required 1 year
Job Duration Temporary
Education Required N/A