Office Admin & Legal - Ottawa

MaxSys is currently looking for a Records Management Clerk, Senior for our Federal Client.
• Secondary school diploma is required
• Must clearly demonstrate 3 years’ experience cross-referencing identified physical records (included in both records’ data spreadsheets and/or other applications/tools and on shelves) with records’ disposition authorities (DA) (and/or other records’ policy instruments).
• Must clearly demonstrate 3 years’ experience in analyzing/applying records’ disposition authorities and/or other records’ policy instruments to physical records, and compiling the results/disposition recommendations/actions (to transfer or destroy) in a spreadsheet application (and/or other application/tool).
• Must clearly demonstrate 3 years’ experience in communicating the results/disposition recommendations/actions to the physical records’ clients using templated communication products (such as emails and/or memorandums), and tracking the responses and/or lack of responses received in a tracking spreadsheet (and/or other tracking application/tool).
• Must clearly demonstrate 3 years’ experience cross-referencing data exported/extracted from an EDRMS (GCDocs) to a spreadsheet application (and/or other application/tool) with physical records stored on shelves in a records’ storage facility, and identifying the discrepancies between both sources of records (data from EDRMS and physical records).
• Must clearly demonstrate 3 years’ experience in extracting data on records from an Enterprise Document and Records Management System (EDRMS) (GCDocs) and importing the data to/manipulating the data in a spreadsheet application (and/or in other applications/tools).
Duties, but not limited to:
• Planning, developing, managing Disposition processes/actions and delivering well-defined programs, projects and services.
• Initiating and maintaining contacts with representatives of other departments and other levels DND branches.
• Analyzing trends and developments in major high-profile projects.
• Monitoring program activities against legislative and policy requirements to ensure compliance and alignment with Government of Canada’s Information Management direction.
• Planning, developing, recommending and implementing records and information management procedures, tools and practices based on existing departmental guidelines and frameworks and in consultation with the departmental functional authorities.
• Providing advice and guidance to client organization managers and employees relative to programs and projects governing information and records Management policies, procedures, systems and associated matters and issues.
• Analyzing physical paper records against the Records Disposition Authorities and engaging stakeholders in disposition of their records held in storage facilities.
• Maintaining statistical data on disposition and following up with clients on disposition requests. Finalization disposition actions in EDRMS applications such as GcDocs and
• Requirement to lift, carry, bend, stretch and climb to retrieve and put away files/boxes to a maximum weight of 30 pounds; there will also be a daily exposure to dust from boxes and files; requirement to wear safety toe shoes when working in operation zones.
Language: English
Security Clearance: Secret Level
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*

Position Type Contract
Application Deadline June 28, 2019
Experience Required 3 years
Job Duration Temporary
Education Required N/A