Information Technology - Ottawa, Ottawa-Gatineau


Summary:  Reporting to the Manager of Proposals, the Proposal writer is in charge of all activities regarding the successful identification, preparation, writing and submission of proposals (60% of effort). The Writer also undertakes recruiting activities for the preparation of proposals (40% of effort). The Writer must interact with members of the MaxSys team such as other Directors, Managers and Associates to plan – direct and coordinate their input.   In addition, the Coordinator administers all corporate Standing Offers, Supply Arrangements, ATIP requests and monitors the GOC MERX system for new opportunities.




  • Monitors the MERX weekly and evaluates opportunities.
  • With the VP/Director, assigns opportunities to members of the MaxSys team.
  • Through a matrix management model, manages the preparation of Proposals and submits them
  • Administers, on behalf of the corporation, all Standing Offers, Supply Arrangements, ATIP requests related to written proposals.
  • Trains staff on use of Standing Offers, Supply Arrangements and Proposal Preparation.
  • Coordinates and Attends debriefing sessions with clients if a proposal is won or lost.
  • Tracking of Performance Management Statistics for the corporation.
  • Provides weekly status updates to management.
  • Presentation at client sites and exhibitions for MaxSys services
  • Recruit individuals to fill requirements.
  • Conduct negotiations with consultants, clients and other firms.
  • Interview, hire and place consultants on assignments in client organizations.
  • Maintain compliance with ISO 9001 certification by adhering to ISO policies and procedures
  • Maximize level of service, provide cost effective service solutions to customer demands and strategize on methodologies to achieve MaxSys’ goals and objectives




  • Relevant knowledge in managing people
  • Previous experience in Proposal preparation or recruiting
  • Proficient use of MS Office suite programs
  • 3 years previous experience or College diploma in related field


Working Conditions: The working environment is an open office setting, requiring normal periods of sitting and standing.  Working hours are 08:00 – 17:00 at 40 hours per week.  Additional hours of work will be necessary pending proposal due dates and recruiting requirements.

Please submit your Resume to Matt McCaw



Position Type Full Time
Application Deadline June 16, 2017
Experience Required 3 years
Job Duration Permanent
Education Required College Diploma