Office Admin & Legal - Ottawa

** WON CONTRACT! **
MaxSys is currently looking for an Executive Assistant, Senior for our Federal Client. If the client likes your resume….the job is yours!!!
Qualifications:
 
Education:
 
• Secondary school diploma is required
 
Experience:
 
• Minimum of three years of experience as an Executive Assistant
 
Duties, but not limited to:
 
• Inputting data, processing and updating, routing correspondence and maintaining bring-forward (BF) systems
• Managing daily office operations and coordinating agendas
• Organizing meetings, teleconferences and events
• Preparing background materials
• Answering the telephone, operating telephone switching systems and taking messages
• Performing document and file management functions, including e-filing
• Photocopying, faxing and scanning documents
• Preparing correspondence, reports, statements and other material
• Scheduling and organizing national and international travel arrangements
• Assembling and disseminating correspondence and briefing materials for senior management
• Proofreading and editing materials to ensure quality of language, proper format, accuracy of content, senior staff’s preferences are reflected, etc.
• Ensuring proper attention is given to the wider government issues and their relationship to departmental issues and events
• Tracking issues or projects referred by senior staff
• Routing and tracking items for review or signature, to and from the office
• Scrutinizing and querying sources as required
• Creating and presenting a variety of weekly and monthly reports
Language: Bilingual – Intermediate
Security Clearance: Secret Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
 

Position Type Contract
Application Deadline June 28, 2019
Experience Required 3 years
Job Duration Temporary
Education Required N/A