Professional Consulting - Ottawa

MaxSys is urgently looking for a Program Admin for our Federal Client.
Qualifications:
 
Education:
• Secondary school diploma is required
• Must have a certificate, diploma or degree related to communications or event management.
Experience:
• Must clearly demonstrate 3 years of experience in performing a full range of administrative duties relating to logistical arrangements for meetings and conferences. This would include: Assisting in managing all phases of program delivery including registration, staff, contractors and participant coordination, setup, logistical assistance during programs, evaluations and wrap?up of program activities.
• Must clearly demonstrate 2 years of experience within the past 5 years in coordinating and preparing training materials for courses in both official languages.
• Must clearly demonstrate the ability to initiate and maintain contacts with representatives of other departments, industry, public sector organisations or associations.
Duties:
Working under the direction of the Defense Public Affairs Learning Centre (DPALC):
• Help plan and coordinate various training activities including staffing.
• Collect and analyze trends and developments with data from course evaluation forms and make recommendations for improvements.
• Monitor program activities against training directives and regulations to ensure compliance.
• Manage tracking tools for coordination of program activities. 
• Prepare and facilitate contract paperwork to ensure appropriate contractor support for DPALC programs.
• Manage and monitor the budget relating to contractors.
Abilities:
• Ability to create and maintain a tracking system for files and correspondence.
• Ability to track and control correspondence and project assignments.
• Ability to effectively manage conflicting priorities and deadlines.
• Ability to carry out analysis, compile and identify various sources of information.
• Ability to communicate effectively both orally and in writing.
• Ability to analyze workflow and provide options and recommendations for improvements to senior management.
• Must be familiar with military doctrine and lessons learned.
• Ability to review and update course material.
Language: Bilingual – Intermediate
Security Clearance: Enhanced Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
 

Position Type Contract
Application Deadline April 26, 2019
Experience Required 3 years
Job Duration Temporary
Education Required N/A