Office Admin & Legal - Ottawa

MaxSys is urgently looking for an Administrative Services, Intermediate for our Federal Client.
Qualifications:
 
MANDATORY REQUIREMENTS:
• Minimum of 3 years of experience in the last 5 years reporting to a Director directly, helping with daily tasks related to delivering real property and property facility work, including e-filing, composing emails and correspondence as well as making logistical arrangements for meetings.
• Minimum of 3 (three) years of experience in the last 5 (five) years organizing, printing and compiling meeting materials for briefing books, meeting folders as well as binders.
• The Bidder must demonstrate that the Proposed Resource has a minimum of 3 (three) years of experience in the last 5 (five) years inputting, processing and updating data on a variety of materials, like briefing notes, MS Excel spreadsheets as well as correspondence going to Executives.
DUTIES
• Reporting directly to the Director, the resource will be responsible for monitoring and tracking all incoming action requests and creating a bring forward log to ensure all requests are responded to by the required due dates.
• The resource will be required to help with daily tasks related to delivering real property and property facility work, including making logistical arrangements for meetings. This includes providing ideas to better manage the administrative duties.
• The resource will be communicating via email as well as orally, using effective communications skills. Communications will be to the Director’s team, one (1) manager and five (5) Property Facilities Officers, including a consultant and to clients.
• Organise briefing books and meeting materials.
• Inputting, processing and updating data.
Language: Bilingual – Intermediate
Security Clearance: Enhanced Level
 
If you meet all the above requirements, please send your resume today to Katherine Spallin at: 
k.spallin@maxsys.ca 
 
*Please note, only qualified candidates will be contacted and the position could be filled prior to closing date. Thank you.*
 

Position Type Contract
Application Deadline April 26, 2019
Experience Required 3 years
Job Duration Temporary
Education Required N/A